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Request Transfer
Request Transfer
If a volunteer wishes to join a different organization
Eligibility to Transfer
A volunteer may request a transfer under the following conditions:
They are not currently on Hiatus. Volunteers certified with a different organization in the previous fall season are placed on Hiatus unless they obtain a release from TYFA.
The volunteer has not already transferred once during the current season (only one transfer is permitted per season).
There are no outstanding financial obligations or unreturned equipment with the current organization.
There is no evidence of tampering or improper recruitment.
Initiating a Transfer Request
The volunteer must submit a Transfer Request Form. [REQUEST TRANSFER]
TYFA will review the request based on eligibility criteria and other relevant factors.
TYFA Review Process
TYFA will evaluate the request by considering:
Outstanding financial obligations or unreturned equipment.
The number of TYFA members between the losing and gaining organizations.
The reason for the transfer request, the intended organization, and the timing of the request.
Note: This list is not exhaustive, and TYFA may review additional factors to determine the validity of the transfer request.
Transfer Decision
Transfers are not guaranteed and will be approved or denied at TYFA’s discretion.
If approved, the volunteer may proceed with certification under the new organization.
If denied, the volunteer must remain with their current organization unless otherwise directed by TYFA.
Restrictions on Transfers
Once a volunteer completes certification with an organization, any future movement will be subject to the Hiatus Policy.
Transfers are generally not permitted once games have begun, with few exceptions.
As the season progresses, mid-season transfer approvals become increasingly unlikely.
TYFA reserves the right to ensure that volunteer assignments are conducted fairly and in alignment with organizational policies. Volunteers are encouraged to carefully consider their commitments before requesting a transfer.
TYFA will not approve transfer requests based solely on a volunteer’s dissatisfaction with their chosen organization. It is the volunteer’s responsibility to thoroughly research and evaluate organizations before making a commitment. Transfers will not be granted to correct personal decisions made without due diligence.
Volunteer Hiatus Policy
Volunteer Hiatus Policy
POLICY OVERVIEW
Once a volunteer certifies with an organization in the fall, this policy becomes effective.
Volunteers wishing to transition to another organization must either qualify under an exemption or serve a one-year hiatus (Fall to Fall).
Only an organization can clear a volunteer of financial or equipment obligations or dismiss a volunteer due to lack of an available position. However, only TYFA has the authority to release a volunteer from a Hiatus Hold.
EXEMPTIONS TO THE HIATUS POLICY
Definition of Exemption
An exemption is a formally recognized circumstance under which a volunteer is released from the standard one-year Hiatus Hold. Exemptions are specific, predefined conditions that, when met, allow a volunteer to transition to another TYFA organization without penalty. Exemptions are not subject to personal interpretation or modification and must be substantiated with verifiable documentation where applicable.
Note: If your reasoning for exemption does not fit any of the criteria listed below, you will be held. Do not attempt to use excerpts or combine exemptions to justify your release. TYFA will not accommodate attempts to manipulate the exemption criteria to fit an individual’s narrative.
If a volunteer does not qualify under any exemption, no release will be granted. TYFA will not create new exemptions to accommodate individual situations. The inability of a parent to coach their child is not considered an injustice. Additionally, an organization’s name change does not qualify for release.
Volunteers Who Are Not Subject to Hiatus
"Trainee" volunteers (minors) - Under the age of 18
Volunteers who served strictly as photographers
Qualifying Exemptions
Organization Status Change: If an organization exits TYFA, ceases operations, loses its membership, or falls into bad standing, volunteers will be released.
Turnover in Organizational Leadership: If 90% or more of an organization’s leadership is removed, terminated, or dismissed, no volunteer will be subject to the hiatus and may transition freely to another TYFA organization. However, if a volunteer owes money or equipment to their previous organization, and this can be proven in writing, the volunteer will be restricted from moving until the issue is resolved.
This rule does NOT apply if board members collude to resign or quit in a coordinated effort to reach the 90% threshold and force a release.
Relocation: Volunteers who move a significant distance from their previous residence may qualify for release. (Example: Moving from San Antonio to Killeen qualifies; moving from Converse to Live Oak does not.)
Dismissal by Organization: If an organization officially dismisses a volunteer due to lack of an available position or informs them they are not welcome, and this can be documented, the volunteer will be released. A volunteer cannot self-terminate. Not being appointed to a preferred role (e.g., Head Coach) is not a valid reason for release. Only the organization’s President has the authority to dismiss volunteers.
Lack of Age Bracket (Football): If a football organization does not field an age bracket that a volunteer wishes to coach, this may justify a release.
Lack of Cheer Program or Competition (Cheer): If a cheer volunteer’s previous organization does not offer cheer or will not compete, this may be grounds for release.
Starting a New TYFA Organization: Volunteers who leave to establish a new TYFA organization may be released, but they must be part of the establishing board of the new organization and listed as one of the three board members on the league application submitted to TYFA.
Spring-Only Participation: If a volunteer’s organization does not participate in the Spring season or does not carry the relevant age bracket, the volunteer may be released for the Spring season only.
REQUEST AND ENFORCEMENT PROCESS
All release requests must be submitted through the TYFA WebApp during the certification process.
If a volunteer is granted release but later engages in activities that void their release, they will be placed back on Hiatus.
A volunteer who is released and then seeks another release within the same season will be placed on Hiatus and must reapply.
While on Hiatus, volunteers may only participate as spectators within an organization.
If a volunteer joins a non-TYFA organization that subsequently joins TYFA within the same year, the volunteer will be placed on Hiatus.
TYFA reserves the right to place a volunteer on Hiatus if any system oversight allows them to bypass the policy.
HAITUS APPEAL PROCESS
Appeals must be submitted to HelpDesk@tyfa.com within 24 hours of the initial ruling.
Appeals will be reviewed based on factual evidence, not emotional arguments.
The necessity for a parent to coach their child is not a valid basis for appeal.
This policy ensures fairness and organizational integrity while providing clear guidelines for volunteer transitions within TYFA.
TYFA Staff
TYFA Staff
TYFA Staff
Who are Black Shirts? They are league representatives, and can either be Chapter Directors, Cheer Staff or Senior Executive Staff members of the league. Regardless of their position within the league, they are still league representatives responsible for ensuring compliance with TYFA rules and maintaining order at events.
Black Shirts are the primary attire for TYFA staff members while performing rule enforcement duties at events. On occasion, especially during multi-day events, they may wear other colored shirts, but they will always be clearly identifiable.
Black Shirts serve as the primary representatives of their respective TYFA chapters, acting as the eyes and ears of their chapter.
TYFA Black Shirts are not game officials. They are solely responsible for rules enforcement and compliance.
All Black Shirts must be treated with equal respect, regardless of gender.
Black Shirt Duties & Responsibilities
ENFORCE TYFA policies and rules that organizations, volunteers, athletes, and spectators may be violating.
NOT stop a game to correct a situation on the field that the referees may or may not have caught.
CORRECT the referees during a stoppage in the game, such as halftime, for the "game going forward" — they cannot change the result of a play from the past.
ASSIST the referees if they ask for help.
ADVISE and EDUCATE officials on rules to ensure proper understanding and application during the game.
Submitting a Grievence
Submitting a Grievence
When submitting a grievance, please provide a 'detailed' explanation of the issue to ensure that the appropriate person can respond and the necessary course of action can be determined.
Anonymity: While we respect your right to remain anonymous, we require sufficient context to address the matter effectively. TYFA is committed to maintaining your anonymity to prevent any potential backlash. To facilitate a fair and objective review, please ensure that your explanation is factual and free from emotional or opinionated statements.
Financial Grievance: If your grievance pertains to financial matters, such as the use of funds collected by an organization, please be advised that this falls outside the purview of the Texas Youth Football Association. TYFA does not collect registration fees or fundraising information and, therefore, cannot intervene in financial disputes.
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